NGCP Glossary

Abbreviations and Acronyms
Abbreviations are the shortened form of a word or phrase (e.g. Sat. is an abbreviation for Saturday). Acronyms are a subset of abbreviations and are formed from the initial letters of other words and pronounced as a word (e.g. NGCP is an acronym for National Girls Collaborative Project).

When using words that are very common, such as U.S. or AIDS, it is not necessary to provide the full, spelled-out version of the abbreviation. However, for those that are not common knowledge, it is best to first use the full version with the shortened form in parentheses immediately following. After the initial use, it is okay to switch to the acronym. In fact, this helps make any piece a bit more readable by providing alternative phrasing. Example for formal/professional writing:

First use: The Federal Bureau of Investigation (FBI) is driven by intelligence gathering to enforce the law and provide national security.

Second use: The FBI has existed for more than 100 years.

Activities and Methods
Pertains to Mini-Grant Applications
What strategies and activities will you use to demonstrate integration of exemplary practices. List specific activities and methods, e.g., “use Electric Playground kits to perform hands-on activities.”

afterschool

Afterschool Alliance
The fiscal agent and nonprofit organization that oversees the implementation of the NGCP.

Collaboration Conference
Capitalize
A Collaboration Conference is held after mini-grants are complete to allow grantees an opportunity to present their projects and results to a large group. Professional development and networking activities are also offered at this event.
Formerly known as Annual Conference

Collaborating Programs
The mini-grant applicant selects, by program name, one to four programs (in the NGCP Program Directory) as collaborating programs. Mini-grant applicants should know collaborating programs’ name(s) in the NGCP Program Directory and have discussed the project thoroughly with each of them, prior to application.

Collaboration Guide
Capitalize
A user-friendly guide to implementing the National Girls Collaborative Project, including an overview of the project, description of events and activities, and helpful tools and templates.
Formerly known as the Replication Guide

Collaboration Institute
Capitalize
Teams attend this training at the beginning of their implementation. Workshops and activities are focused on delivery structure and exemplary practice implementation.
Formerly known as Project Institute or Collaboration Training

Collaboration Interests
Pertains to Program Directory Entries
These are types of collaboration your program/organization might be interested in undertaking when collaborating with another program or organization.

Collaborative Champions Board
Capitalize
The advisory group for a Collaborative, consisting of a diverse group of education, non-profit, and business representatives who are invested in the issue of gender equity in STEM.
Formerly known as Regional Champions Board

Collaborative Lead
Capitalize
The lead contact person for a Collaborative and member of the Collaborative Leadership Team.

Collaborative Leadership Team
Capitalize
The group of individuals who lead the efforts of the Collaborative; this group is responsible for planning events, administering mini-grants, and completing evaluation requirements.
Formerly known as Regional Leadership Team

Contractions (Avoid using)
A contraction is a word made by shortening and combining two words. Words like can't (can + not), don't (do + not), and I've (I + have) are all contractions.

As basic as contractions are to the native reader, they add unnecessary complexity for the non-native reader. For example, contractions that end in 's can be mistaken for possessive nouns, and the 's can be read as either has or is."

Avoid using contractions for public facing documents and websites in order to increase usability for all. Exceptions include: Blog and using quotes which are considered informal.

Collaboratives
Capitalize
A region or state implementing the NGCP model locally. A Collaborative is led by a local convening organization and leadership team, who are invested in the issue of gender equity and STEM.
Formerly known as Regional Collaboratives

computer science
Lower case
Example: The program will offer computer science activities.

Convening Organization
Capitalize
The organization responsible for organizing and coordinating the implementation of the NGCP model. Coordinates the efforts of the Collaborative Leadership Team.
Formerly known as Collaborative Lead Organization or Fiscal Agent

Documents
Pertains to Event Entries
Use this "Upload" button to add related files for your event like flyers, parking maps, or agendas. These items will then be available to registrants to print in advance of the event. This feature can also be used post-event to upload PowerPoint presentation files to share with participants.

E-mail, or e-mail
Example: To register, contact the National Girls Collaborative Project by phone or e-mail.

E-Newsletter
Example: Collaborative Leadership Team members can assist by creating copy for the Collaborative e-newsletter.

Event Contact Info
Pertains to Event Entries
The information entered in Event Contact Name, phone and e-mail fields will be sent in a confirmation e-mail to all event registrants. This should be the person best able to answer registrant questions about the event.

Event Date
Pertains to Event Entries
Enter the date or dates of your event here.

Event Type
Pertains to Event Entries

  • Conference: Select this option if you are entering information for a NGCP Kick-Off or Collaboration Conference ONLY. This information will automatically appear in the NGCP Calendar of events once the event information entered has been approved by NGCP team.
  • Forum: Select this option if you are entering information about a NGCP Forum focused on exemplary practices in informal learning, evaluation and assessment, or serving underrepresented girls. This information will automatically appear in the NGCP Calendar of events once the event information entered has been approved by NGCP team.
  • Webinars: Only NGCP National Leadership Team members are able to enter webinars into the event system.

Exemplary Practices
The National Girls Collaborative Project disseminates exemplary practices based on research in the following areas: informal learning, evaluation and assessment, and serving underrepresented girls. Exemplary practices refer to strategies, practices, curricula, and resources that have research and/or evaluation data to support their effectiveness. The NGCP aims to make exemplary practices accessible, disseminating exemplary practices through three methods: NGCP website, NGCP webinars and NGCP Collaborative events.

girl-serving
Example: The National Girls Collaborative Project (NGCP) is designed to reach girl-serving STEM organizations across the United States.

HTML
Example: Send me an HTML file, and I will put it on the Web.

Internet, the Internet
Example: To take an online course, students should be comfortable browsing the Internet.

Kick-Off Conference
Capitalize
Collaboratives host a variety of events for girl-serving STEM organizations, educators, and business professionals in their areas. The project begins with a Kick-Off Conference to announce the project and begin networking among the participants.

Lead Program
Pertains to Mini-Grant Applications
To apply for a mini-grant, there must be a single Lead Program, registered in the Program Directory by the person applying for the mini-grant (Mini-Grant Applicant). The Lead Program's location determines who reviews the application. The Lead Program must be publicly viewable in the Program Directory.

Log In
Verb
Example: You must log in to the network to access its resources.

Login
Noun
Example: Please enter your credentials at the login prompt.

Mini-Grants
Mini-grants are awarded to girl-serving STEM-focused programs to support collaboration, assessment activities, and projects related to addressing gaps and overlaps in service, and sharing exemplary practices.

National
Pertains to Program Directory Entries
Programs that provide resources via the Web and/or to programs in any state check a box indicating “Web-only/all states resource” when entering program information. Then, when someone is searching for programs, they are able to check a box to “Include Web-only/all-states resources” in their search results.
Note: Large, national organizations with field or affiliate offices should not assume that checking this box replaces registering field/affiliate offices. If a field/affiliate has a program that offers (and needs) resources, it should be entered on its own.

National Champions Board
Capitalize
The advisory group for the national project, consisting of a diverse group of education, non-profit, and business representatives from across the United States, who are invested in the issue of gender equity in STEM.

NGCP National Leadership Team
Capitalize
The team who direct the project at a national level. The national team works directly with the National Champions Board, and other consultants and partners who contribute toward overall project goals.

Organization Name
Pertains to Program Directory Entries
Organization refers to an entity that has at least one girl-serving program operating within it. (It is possible that a program and organization have the same name.) The program has services/activities to offer, and/or services/activities it would like to find.  

Here are examples of programs and their organizations:

Program: Clean Green Power
Organization: Girl Scouts of Western Massachusetts

Program: Tech Trek Camp
Organization: American Association of University Women (AAUW) California

Program: Robotics with Girl Appeal
Organization: Cumberland Middle School (Cumberland, WI)

If you want to enter your organization, but do not have a specific program to enter, please list your organization as both the “Program” and “Organization.”

Organization Contact Info
Pertains to Program Directory Entries
The Organization Contact Info will be listed in the public Program Directory entry for the program. Persons interested in finding out more about the organization will use the information provided to establish contact.

Participants/Participating Organizations
The girl-serving organizations, educators, and businesses who are involved in the Collaborative by one or more of the following: attending a Kick-Off or Forum event, registering in the Program Directory, participating in a webinar, receiving a mini-grant, or signing up for the e-newsletter.

PDF
Example: A PDF file is easily opened by both Mac and PC users.

PowerPoint, Microsoft PowerPoint
Example: You can use PowerPoint to quickly create captivating presentations.

Principal Investigator(s)
Capitalize
The primary person(s) responsible for the National Girls Collaborative Project grant from the National Science Foundation (NSF). The Principal Investigator, Karen Peterson, leads the project with the help of Co-Principal Investigator Brenda Britsch, the NGCP National Leadership Team, and is responsible for the budget, and submits necessary reports to NSF.

Program Contact Info
Pertains to Program Directory Entries
The Program Contact Info will be listed in the public Program Directory entry for the program. Persons interested in finding out more about the program, or in collaborating with the Program, will use the information provided to establish contact with the program.

Program Directory
Capitalize
The Program Directory lists organizations and programs that focus on motivating girls to pursue careers in science, technology, engineering, and mathematics (STEM). The purpose of this directory is to help organizations and individual’s network, share resources, and collaborate on STEM-related projects for girls. The directory contains program descriptions, resources available within each organization, program and/or organization needs, and contact information.

Program Name
Pertains to Program Directory Entries
“Program” refers to a girl-serving program operating within an organization. (It is possible that a Program and Organization have the same name.) The program has services/activities to offer, and services/activities it would like to find.

Here are examples of programs and their organizations:

Program: Clean Green Power
Organization: Girl Scouts of Western Massachusetts

Program: Tech Trek Camp
Organization: American Association of University Women (AAUW) California

Program: Robotics with Girl Appeal
Organization: Cumberland Middle School (Cumberland, WI)

 If you want to enter your organization, but do not have a specific program to enter, please list your organization as both the “Program” and “Organization.”

Project Evaluation
Pertains to Mini-Grant Applications
The Project Evaluation section will capture the types of assessment activities involved in the mini-grant project. It will also ask whether a mini-grant project engages participants for a week or longer. The answer to this will help determine the type of evaluation efforts required for the mini-grant project.

Project Budget / Budget Item(s)
Pertains to Mini-Grant Applications
The maximum mini-grant award is $1,000. In project budget, you may request up to $1,000 and you should supply information on matching funds. The total of the itemized budget item(s) must equal the “Amount Requested” plus the “Amount of Matching Funds.”

As with most grant programs, the NGCP mini-grants must meet criteria for acceptable use. Generally, NGCP mini-grant funds will be allowable for the following:

• Food (refreshments for meetings, lunches for participants, etc.)
• Transportation costs (buses)
• Educational software
• Hardware related to educational activities (robotics kits, etc.)
• Essential project/activity supplies

Uses of mini-grant funds that are not allowable under these guidelines include, but are not limited to, the following:

• Alcoholic beverages
• Indirect charges
• Capital expenditures
• Computer hardware (servers, desktops, laptops, etc.)

Project Contact Info
Pertains to Mini-Grant Applications
The Project Contact Info comprises the name, e-mail address, and phone number for one person who will serve as the mini-grant project contact if questions arise during the review process.

Project Description
Pertains to Mini-Grant Applications
The description of a mini-grant project, including information about the role and contributions of collaborating partners, project design, population to be served, and activities or methods used that demonstrate integration of exemplary practices. The “Project Description” will appear in public listings of funded mini-grant projects. This brief, 3-5 sentence description should relay the main idea of the mini-grant project.

Project Design Plans
Pertains to Mini-Grant Applications
Identify the design of the project. How will participants be recruited? Where will the project be held? Explain how your project design helps you meet the goals of your project.

Project Goals
Pertains to Mini-Grant Applications
The “Project Goals” statement is a concise (2-4 sentence) presentation of the broad outcomes/goals the mini-grant project, if successful, will achieve.

Project Objectives
Pertains to Mini-Grant Applications
The “Project Objectives” are one to four carefully-structured, measurable objectives that target a specific audience (the online application will assist applicants in writing these objectives).

Project Title
Pertains to Mini-Grant Applications
The informative “Project Title” identifies the project that will be carried out with mini-grant funds if the mini-grant application is approved and funded. The “Project Title” will appear in public listings of funded mini-grant projects.

Resources Available
Pertains to Program Directory Entries
“Resources Available” are those that you would offer when collaborating with other programs in the Directory. In the public Program Directory, searching on a specific “Resources Available” returns results for programs that have selected they are willing to share the resource selected.

Example: You select “Mentoring” when entering your program in the Directory. When searching the Program Directory, a search for programs that offer “Mentoring” includes your program in the results.

Resources Needed
Pertains to Program Directory Entries
“Resources Needed” are those that you would hope to find through collaborating with other programs in the Directory. In the public Program Directory, searching on a specific “Resources Needed” returns results for programs that have selected they need the resource you are searching by.

Example: You select “Computer access.” When searching the Program Directory, a search for programs that need “Computer access” includes programs needing access to computers in the search results.

Role and Contributions
Pertains to Mini-Grant Applications
How will each of the collaborating organizations participate in this grant? List each collaborating organization and indicate the contribution of each, e.g., facilities, participants, equipment, publicity, etc.

science, technology, engineering, and mathematics (STEM)

SharePoint
A collaborative tool used to document the work of NGCP Collaboratives and to share promising practices
Example: The document is posted on SharePoint.

Style Guide (Logo Use)
The National Girls Collaborative Project logo is available in various formats for use by the Collaboratives and our partners. Review the NGCP Logo Guidelines before using a logo. Standard formatting for commonly used NGCP language is also available in the online style guide. Work Request Guidelines for Web and Print is an overview of file formats, image size for Web versus print, and content provider responsibilities.

http://www.ngcproject.org/style-guide

The Connectory
Capitalize
The Connectory, an expansion of the NGCP Program Directory, is a free online collaboration tool for STEM program providers to find partners based on interests as well as a platform to showcase STEM opportunities to families.

Time AM/PM Ex: 9:00 AM – 4:00 PM
Pertains to Event Entries
Example:

  • AM and PM (not a.m. and p.m.)

  • 2:00 PM (not 2 PM, 2 pm)

Time Zone
Pertains to Event Entries
Collaborative events may serve participants in different time zones. To help your attendees identify the correct times for your event, please select the time zone based on the LOCATION of the event.
Time Zones Spelled Out: Pacific or Eastern (not PT, PST, ET, or EST)

Underrepresented
Not Hyphenated
Example: The vision of the CSC Project is to efficiently increase participation of underrepresented groups in computer science.

URL
Example: Send me the URL of your Web site.

Web (adj.), the Web (n.)
Example: Teachers can find many tools to help their student learn research skills on the Web.
Example: In this activity, you’ll create your own Web page.

Webinar
NGCP offers regularly scheduled webinar to disseminate information on exemplary practices pertaining to girls in STEM.
Common rules of capitalization apply in titles and at the beginning of a sentence.
Example: The webinar is scheduled for Tuesday.

Website, Web page
Common rules of capitalization apply in titles and at the beginning of a sentence.
Example: This website provides many research tools.